You know AI could save time. We help you make it part of how your business actually works.
WorkflowMate helps small businesses integrate AI into the way they already work — from enquiries and follow-ups to admin, reviews and reporting — without complicated software or jargon.
Up and running in three steps
From first conversation to a live AI workflow in less than a week. No technical knowledge needed on your end.
Book a free workflow audit
A 20–30 minute call where we map how your business currently handles enquiries, admin, follow-ups and communication. No obligation — you'll leave with useful ideas either way.
We identify and build your first workflow
We find the highest-value AI opportunity for your business, then build and configure it around your existing tools and processes. No new software to learn.
Go live in 3–5 days
We test everything, walk you through it in plain English, and hand it over fully working. Your first AI workflow goes live — quietly running in the background while you get on with the job.
A day in the life — with and without WorkflowMate
Same enquiries. Same calls. Same end-of-day. Two very different outcomes.
Sits unread until lunch — the customer's already messaged two competitors.
Auto-summarised; reply drafted in your tone before you've finished your tea.
You'll chase it eventually. Probably. Not today.
Follow-up queued for 48 hours later — gentle nudge, no awkward chase.
Voicemail forgotten by the time you're back in the van.
Transcribed, summarised, waiting on your phone with a one-tap reply.
Customer was thrilled — but you forgot to ask for the review. Again.
Review request goes out automatically the next morning, while they're glowing.
Sits unread until lunch — the customer's already messaged two competitors.
Auto-summarised; reply drafted in your tone before you've finished your tea.
You'll chase it eventually. Probably. Not today.
Follow-up queued for 48 hours later — gentle nudge, no awkward chase.
Voicemail forgotten by the time you're back in the van.
Transcribed, summarised, waiting on your phone with a one-tap reply.
Customer was thrilled — but you forgot to ask for the review. Again.
Review request goes out automatically the next morning, while they're glowing.
Built around real small-business problems
Leads come in from websites, WhatsApp, Facebook and email. It's easy to miss one when you're on a job.
You send a quote, get busy, and never follow it up. Another tradesperson wins the job.
Most customers contact more than one business. The one who replies first usually gets the call back.
Happy customers mean to leave a review but forget. You miss out on social proof that would win the next job.
There's no easy way to see who's waiting for a quote, who hasn't replied, or who won the job.
The paperwork, messages and follow-ups pile up. Good jobs get lost in the chaos.
Businesses we've helped
Every workflow is built around how the business already operates — not a template dropped in and left to run.
Reduced manual order admin and supplier chasing so the team could focus on sourcing and roasting rather than inbox management.
- ✓Automated order processing and confirmation
- ✓Supplier stock level monitoring and reorder alerts
- ✓Customer enquiry handling and reply drafts
Cut the back-and-forth on quotes by collecting the right details upfront, and added an automatic review request that runs after every completed job.
- ✓Automated quote processing and follow-up
- ✓Additional information requests (photos, reg, fault description)
- ✓Review request workflow after job completion
Pick the package that fits
Start simple, upgrade when you're ready. Every package is done-for-you — we set it up, you stay on the tools.
Get online and capturing leads
No setup fee · Cancel anytime
- ✓Trade website + custom domain
- ✓Lead capture form
- ✓Business email hosting
- ✓AI assistant that replies to new enquiries
- ✓Automatic Google review requests
Everything in Bronze, plus live comms
Most popular for working trades
- ✓Everything in Bronze
- ✓WhatsApp & SMS integration
- ✓Missed-call auto text-back
- ✓Call recordings turned into AI summaries
- ✓Simple lead pipeline (New → Quoted → Won)
Bespoke build for your business
Pricing depends on scope
- ✓Everything in Silver
- ✓Custom workflows for your tools (CRM, scheduling, invoicing)
- ✓Multiple team mailboxes & users
- ✓Bespoke integrations and reporting
- ✓Priority support
Not sure which fits? Tell us about your business and we'll recommend the right one.
Tell us about your business
A few quick details and we'll be in touch to get you set up.
I built WorkflowMate after seeing too many good small businesses lose jobs to slow replies and forgotten follow-ups — not because they were bad at what they did, but because the admin got in the way.
I handle every audit call personally and build every workflow myself. You're not buying a software subscription — you're working with a real person who will get your AI workflows set up and make sure they actually work for your business.
hello@workflowmate.co.ukStraight answers
Not sure if it's right for your business?
That's what the audit call is for.
We'll look at how you currently handle enquiries, quotes, follow-ups and reviews — then show you where simple AI workflows could save time or help you win more jobs.
Get started →